LEAP Operations Plan

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1. Leadership and Governance Structure

Executive Committee

• Roles:

  • President

  • Vice President

  • COO

  • CFO

  • PR and Media Coordinator

  • Sales and Marketing Director

• Function: Approves final decisions, manages operations, and enforces transparency. All executive actions are documented and logged in the LEAP Admin Ledger (Google Docs).​

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Figurehead Moderator

• Automatically assigned to the member with the highest participation score.

• Responsibilities:

  • Lead engagement initiatives

  • Oversee proposals and calls for votes

  • Represent LEAP in public-facing content (videos, social media)​

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Committees

• Treasury Committee – Oversees financial transparency and disburses funds.

• Web & Multimedia Committee – Responsible for technical development and media content.

• Projects Committee – Oversees task management and project execution.

• Secretary Committee – Manages proposal filing, document uploads, and record-keeping.

• Content Creator/Ambassador Program – Drives branding, outreach, and community storytelling.

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2. Proposal and Voting Process

Participation Standards for Executive and Committee Members
To maintain an engaged and productive leadership team, all members holding an Executive or Committee position within the League of African Patriots must meet the following participation requirements:

Voting Participation

Executive Members must cast a vote on at least 80% of proposals or motions presented for group decision-making.

Post Engagement

Executive Members must engage with at least 50% of relevant group posts or updates (liking, commenting, or sharing).

Reclassification for Non-Participation

Failure to meet the 80% voting threshold will result in automatic reclassification from Committee Member to General Member.

Members will be notified of their status change.

Reinstatement Process

Reclassified members may request reinstatement by contacting admin via:

💬 Live Chat at: www.leagueofafricanpatriots.com

📧 Email: leagueofafricanpatriots@gmail.com

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🗳️ Voting Protocol — Member Proposal Process

🧩 Where Voting Happens:

All LEAP member voting will take place in the official Facebook Member Group.

📝 How It Works:

1. Proposal Submission

   • Any Executive Member or Member may post a proposal for review.

   • Posts should clearly state the proposal title, objective, and expected impact.

2. Voting

   • Members respond directly to the proposal post with “Yes” or “No.”

   • Members who vote “No” are encouraged to provide a brief explanation for transparency and accountability.

3. Majority Rules

   • Once the voting window closes, the majority vote (50% +1 of total votes cast) determines approval.

   • Only votes from current group members are counted.

4. Executive Review

   • If the proposal passes the general member vote, it moves to the Executive Committee for:

     • Final Review

     • Budgeting/Funding Approval

     • Scheduling for implementation

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💰 Voting Value & Compensation

Each member vote contributes to the organization’s internal credit system. Here's how it's calculated:

Votes CastValue Per Vote

First 10 votes0.05

After every 10 votesIncreases by 0.01

Example20 votes = 0.05 + 0.06 = 1.10 total

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✅ Refer to the Vote Fee Schedule for a full breakdown of how voting contributes to your member compensation and activity ledger.

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✅ Why This Matters

This system ensures:

• Member ownership in decision-making

• Transparency in organizational processes

• Incentivized engagement that rewards participation

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3. Communication Systems

Core Channels

• Facebook Group (primary activity thread)

• WhatsApp Group (notifications, summaries)

• Instagram (branding and outreach)

• Email (formal correspondence)

• Google Workspace (Docs, Sheets, Calendar, Drive)
   

Meeting System

• Weekly Zoom/Google Meet on Sundays at 6PM EST

• Two sessions:

  1. General Member Meeting (benefits, services, onboarding)

  2. Executive Meeting (task review, budget approvals, governance)
      

4. Compensation and Incentives

Income Sharing

• 35% of Gross Income is shared among Executive Committee.

• 15% of Income is shared via Participation Points system.

• All contributors earn shares based on activity (valued at $0.05/share).
   

Finder’s Fee

• Proposal contributor earns 2.5% of budget if approved.

• Members earn $0.05 per approved vote post, and $0.25 for reposting a lapsed proposal.
   

Stock and Payment System

• Total shares: 40 million

• Ownership: 51% founders, 49% active members

• Payouts:

  • 50% cash

  • 50% shares

  • Minimum withdrawal threshold: $20

  • Non-cash balances increase ownership and sustainability
     

5. Performance and Tasks

Contributor Tasks

• Task tracking via Performance-Based Time Sheet (Google Sheets)

• Members fill in completed tasks; Treasury Committee verifies

• Task Types:

  • Recurring (e.g., weekly tally, content posting)

  • One-time (e.g., new campaign launch)
     

Admin and Secretary Task List (examples)

Admins:

1. Moderate Facebook Group

2. Monitor WhatsApp traffic

3. Track inactive members

4. Approve new member applications

5. Coordinate internal surveys

6. Manage proposal threads

7. Archive all votes

8. Maintain weekly participation sheet

9. Send Friday reward reminders

10. Update weekly master tally board

Secretaries:

1. File proposals

2. Format into template

3. Upload to Drive

4. Maintain digital logs

5. Send minutes of meetings

6. Add votes to vote registry

7. Archive proposals into milestones

8. Keep contributor profiles updated

9. Confirm reward eligibility

10. Record treasury payment actions

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LEAP Participation & Performance Tallying Operational Plan (8/2/2025 KB6758)

Ensuring Accountability and Accurate Reward Distribution

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1. Purpose

This operational plan outlines the process for tallying participation rewards and performance-based pay within LEAP. Any member may accept responsibility for completing the weekly tally of participation and performance activities to ensure accuracy and timely compensation.

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2. Areas of Tallying

A. Participation Points

• Reply Likes: 1 point = $0.05

• Relevant and Non-Relevant Posts

• Comments and Replies

B. Performance Activities

• Track and total all activities by Member ID using the discussion threads.

• Record all completed transactions in the Google Docs Performance Timesheet.

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3. Responsibility & Tallying Procedure

1. Accepting Responsibility

   • Any member can accept the responsibility to tally by 5:00 PM GMT every Saturday.

   • Tallying can only begin after 12:00 AM GMT Sunday (after Saturday midnight).

   • If no member claims responsibility, Committee Moderators or Assistant Moderators must complete the tally.

2. Manual Tallying Process

   • Use a notepad to list all member names in the group.

   • Scroll back to the previous Sunday in the group thread.

   • Hover over each like or reply to identify the member.

   • Mark one line per like next to the member’s name.

   • After 4 lines, the 5th line should be a strike-through to form a group of 5 for easier counting.

3. Tally Submission Deadlines

   • Responsible Member Submission: By 9:00 AM GMT Sunday.

   • Moderator Submission (Backup): If the responsible member fails to post, the moderator must post by 10:00 AM GMT Sunday.

   • Members who fail to fulfill their claimed responsibility without notice forfeit the opportunity.

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4. Committee Calculations & Verification

1. Committee-Level Tally

   • Each committee calculates its own participation and performance points.

   • All tallies are due Sunday by 9:00 AM GMT.

   • Moderators will forward final totals to the LEAP Treasury Thread for processing.

2. Member Verification

   • Members must verify their tallied points to ensure accuracy within 2–3 points.

   • This serves as a secondary fail-safe for accountability.

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5. Rewards and Payments

• Payment Threshold: Payments are sent once a tally reaches 500 points = $25.00 (500 × $0.05).

• Participation Likes: Earn standard participation points ($0.05 each).

• Meaningful Contributions: Members are encouraged to engage through written responses, questions, and recommendations.

• Error Reporting Bonus:

  • Spot and report typos, graphics errors, or other content issues on LEAP platforms.

  • Send a screenshot to the Members’ Group.

  • Verified reports earn 10 points ($0.50) once reviewed and assigned by a moderator.

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6. Key Member Guidelines

• Members can only join one committee at a time for participation pay.

• Likes qualify for participation points, but active engagement is strongly encouraged.

• Responsible members must communicate immediately if they cannot fulfill tallying duties.

This structured plan ensures fair participation tracking, reliable performance pay, and transparent rewards for all LEAP members.

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6. Legal and Financial Transparency

• All payments and expenses approved by Executive Committee

• Receipts and documentation are stored on Google Drive

• Contributors incurring approved expenses are reimbursed within 2–5 business days with 10% bonus in shares

• Quarterly Financial Reports released to member base

• Income invested:

  • 10% in Top 20 Stocks

  • Real estate for housing and revenue

• Compliant with local nonprofit and cooperative legal frameworks (TBD per country)
   

7. Social Media & Network Marketing

Scalability Model

• University Ambassadors:

  • Recruit on campuses

  • Promote LEAP brand and earn shares

  • Sell merchandise (shirts, hoodies)

• Influencer Partnerships:

  • Work with high-profile figures

  • Receive percentage of brands we support

• Business Directory Ads:

  • Promote community businesses

  • Encourage members to buy within LEAP economy

  • “First right of refusal” for directory businesses
     

8. Disciplinary Action and Appeals

• Violations (e.g., software misuse, harassment, inactivity):

  • Results in Termination Status

• Members can appeal within 30 days by emailing: leagueofafricanpatriot@gmail.com
   

9. Youth Empowerment & University Engagement

• Partner with African universities and youth hubs

• Train youth in:

  • Brand development

  • Software tools

  • Executive leadership

• Support through:

  • Equipment donations (books, laptops)

  • Share packages

  • Mentorship programs
     

10. Milestone and Project Tracking

• Master milestone webpage tracks:

  • Proposals

  • Task completions

  • Contributor points

  • Financial summaries

• Updates done via automated or semi-automated scripts using GPT tools

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11. Executive Member Participation Requirements

Purpose

To ensure a committed, active, and responsive leadership structure within the League of African Patriots by setting clear expectations for participation in voting and group engagement for all Executive and Committee Members.

Scope

This policy applies to all individuals holding positions within the Executive Committee or any Subcommittee under the LEAP organization, whether serving in administrative, strategic, or operational capacities.

Policy Summary

All Executive and Committee Members must maintain a minimum level of participation to retain their leadership status. Participation includes both voting on proposals and engaging with official group communications and activities.

• Executive Members must cast votes on at least 80% of all active proposals or motions within LEAP's official decision-making channels.

• Executive Members must engage (like, comment, or react) with at least 50% of relevant posts or updates shared within LEAP’s official communication groups (e.g., Facebook, WhatsApp, committee threads).

• Members who fail to meet these thresholds will be automatically reclassified as General Members and notified accordingly.

• Reinstatement requests may be submitted via official communication channels.

Required Tools

• WhatsApp (Mobile or Desktop App)

• Facebook (Mobile App or Web via browser)

• LEAP Proposal and Voting Threads

• Email client for official correspondence

• Internet connection for real-time participation

Standard Operating Procedure (SOP)

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1. Monitoring Participation

✅ The Secretary Committee will track proposal votes and group post interactions weekly.
✅ Participation percentages will be calculated and added to the weekly report.
✅ Failure to meet the 80% voting or 50% engagement benchmark will flag a member for review.

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2. Reclassification Process

✔️ Any member falling below the required participation level for two consecutive weeks will receive a formal Notification of Reclassification from the Secretary Committee.
✔️ Their status will automatically shift from Executive/Committee Member to General Member, effective immediately.
✔️ The reclassified member will retain access to general groups but will be removed from strategic or leadership decision threads.

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3. Reinstatement Protocol

✔️ A reclassified member may request reinstatement by contacting LEAP Administration through:

• 💬 Live Chat at www.leagueofafricanpatriots.com

• 📧 Email: leagueofafricanpatriots@gmail.com

✔️ Reinstatement will be considered based on a review of recent activity, commitment level, and readiness to resume responsibilities.
✔️ Once reinstated, members must meet participation standards for the next 30 days without exception.

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12. Youth Executive Committee (YEC)

Purpose
The Youth Executive Committee (YEC) is established as a formal structure within LEAP to empower young members with leadership responsibilities, operational experience, and influence in decision-making processes. The YEC supports LEAP’s mission by building youth capacity in civic engagement, digital innovation, and economic development.

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Objectives
Youth Inclusion
Ensure young people are integrated into LEAP’s governance model, committee structures, and community-building efforts.

Leadership Development
Provide mentorship, hands-on training, and real-world project management experience to prepare youth for future leadership roles both within LEAP and beyond.

Digital Innovation and Strategy
Engage youth to lead digital campaigns, enhance LEAP’s online presence, and drive innovation in outreach and communications.

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Alignment with LEAP’s Mission

Align all youth-led projects with LEAP’s broader strategic goals, including trade facilitation, repatriation support, entrepreneurship, and economic empowerment.

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Committee Structure and Roles

Role    Responsibilities

Youth Chairperson    Leads YEC meetings; represents the committee in board-level discussions.
Vice Chairperson    Assists the Chairperson; manages internal YEC operations.
Secretary    Maintains records, handles communication, and supports coordination.
Digital & Media Lead    Manages social content, youth branding, and engagement strategies.
Projects & Outreach Coordinator    Designs, tracks, and evaluates youth initiatives and partnership programs.

YEC members will serve 6 to 12-month renewable terms.

Members will work closely with the main LEAP Executive Committee and contribute to strategic planning.

 

Integration with LEAP Governance

The YEC will attend Executive Committee meetings and present quarterly progress reports.

The YEC will hold one collective vote in board-level decisions, ensuring representation of youth perspectives.

Youth-led proposals are eligible for inclusion in LEAP’s official budget and strategy planning cycles.

Compensation and Incentives
Performance-based stipends, paid based on completed tasks and campaign outcomes.

Shared commissions for youth-led campaigns that generate revenue or drive key metrics.

Access to training sessions, digital certifications, and professional networking opportunities.

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Implementation Timeline
Phase    Activity    Timeline
Planning    Finalize structure and committee roles    Week 1–2
Recruitment    Open call for youth applications    Week 3
Selection    Conduct interviews and onboard members    Week 4
Launch    Kickoff meeting and strategic alignment    Week 5

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Ongoing Responsibilities
Conduct monthly committee meetings to review progress and align on goals.

Implement and oversee youth campaigns in alignment with LEAP’s mission.

Collaborate with other LEAP committees on cross-functional projects.

Submit monthly and quarterly reports to the Executive Committee.

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FaceBook/WhatsApp/Email Communications Protocol

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Purpose

To ensure real-time communication, transparency, and documentation of daily operations by integrating the primary computer(s) used for administrative and task-related activities with WhatsApp and Facebook “Boardroom” groups.

 

Scope

This protocol applies to all personnel using computers for ADANGO’s daily operations, especially those handling task management, reporting, proposals, and administrative duties.

 

Policy Summary

• The primary operations computer must be linked and synced with designated WhatsApp and Facebook boardroom groups.
   

• Screenshots of daily tasks must be shared at various stages of completion to ensure transparency, accountability, and progress tracking.
   

 

Required Tools

• WhatsApp Desktop App or WhatsApp Web
   

• Facebook (logged in via browser or Facebook Business Suite)
   

• Screenshot tool (Mac: Shift + Command + 4 or Snipping Tool alternative)
   

• Stable Internet connection
   

 

Standard Operating Procedure (SOP)

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1. Setup and Connection

• ✅ Install and/or log in to WhatsApp Desktop on the primary operations computer.
   

• ✅ Log in to the relevant Facebook Boardroom Group using a work-related profile.
   

• ✅ Bookmark or desktop-link both platforms for easy access.
   

• ✅ Notify the Admin Team once the device is connected and synced.
   

2. Daily Task Documentation & Sharing

Each workday:

Morning (Start of Day):

• ✔️ Share a screenshot of the Daily Task List or Project Dashboard before beginning work.
   

• ✔️ Post to both WhatsApp and Facebook Boardroom groups with the subject line:
  📋 Morning Task Overview – [Date]
   

Midday (Progress Update):

• ✔️ Take a screenshot of tasks showing ongoing progress (e.g., checklists, open files, updated forms).
   

• ✔️ Post to both platforms using the subject line:
  🔄 Midday Progress Update – [Date]
   

End of Day (Completion Report):

• ✔️ Share a screenshot or brief summary showing what has been completed or is pending.
   

• ✔️ Include any challenges or highlights.
   

• ✔️ Post to both platforms with the subject line:
  ✅ Daily Wrap-Up – [Date]
   

3. Naming and Filing

• All screenshots should be saved locally using the format:
  YYYY-MM-DD_TaskUpdate_[AM/Mid/PM].png
   

• Weekly screenshots should be backed up in the ADANGO Google Drive – Operations Folder.
   

 

Compliance

• Non-compliance will be flagged during weekly check-ins.
   

• Continuous failure to comply without valid reasons may result in temporary access restrictions to boardroom tools.

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